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For self-managing Australian landlords

Self-managing your investment property in Australia

What a property manager actually does day-to-day, which parts software can carry, and what it costs to do it yourself. Ask self-managing landlords why they took over and you hear the same stories: maintenance requests that quietly went nowhere, no visibility into their own asset, and a fee that kept coming out regardless.

That fee is real money. Management fees in Australia are commonly quoted between about 5% and 9% of the rent plus GST depending on the state, with a letting fee of roughly one to two weeks' rent when a new tenant is placed (sources below). A lot of what it buys is admin - tracking rent, chasing arrears, records, notices, reminders. That is the part software can run.

Reviewed by the Vestly team
Updated July 2026Methodology

What a property manager actually does

Strip the job back and it splits cleanly in two. One half is systematic admin - the same checks, records and notices, on repeat, for every tenancy. The other half is in-person and judgment work that no software does. Seeing the split is the whole decision:

Admin you can systemise

  • Tracking rent and chasing arrears
  • Lease and tenancy records - terms, bond details, renewal dates
  • Rent reviews and serving compliant increase notices
  • Logging maintenance requests and tracking them to done
  • Diarising renewals - insurance, rates, lease end, inspections due
  • Keeping the paper trail - leases, condition reports, receipts, correspondence
  • End-of-year income and expense statements for your accountant

In-person and legal work you still own

  • Advertising the property and running open homes
  • Screening tenants and checking references
  • Entry, routine and exit inspections with condition reports
  • Organising and supervising tradespeople on site
  • Applying to, and appearing at, the state tribunal
  • The judgment calls - choosing a tenant, approving a quote

The left column is where the recurring hours (and the dropped balls) live. The right column you either do yourself or outsource per job - a one-off letting service to find a tenant, a building inspector for condition reports - without paying a percentage of the rent forever.

The self-manage toolkit in Vestly

Vestly is the system of record for the left column - everything the paperwork side of a property manager does, mapped feature by feature:

FeatureWhat it carries
Rent + arrearsLog rent as it lands, see exactly who is paid to when, and get flagged the moment a payment is late. The arrears position per tenancy, always current.
Leases, tenants + bondLease start and end, weekly rent, bond amount and reference for every tenancy, with the full tenancy history kept per property.
Rent-increase noticesState-compliant notices for all 8 states and territories: the correct minimum notice period, the frequency rules, and the prescribed-form requirements in VIC and WA, pre-filled and print-ready.
Maintenance + repairs logLog every request the day it comes in, track it from open to done, and keep the cost and notes against the property. The paper trail that proves nothing got dropped, with resolved repairs flowing into your expenses.
RemindersLease end, rent review, insurance and other recurring renewals, plus the tax dates investors forget - surfaced in-app, with lease, rent-review and tax-date reminders also landing by email before they bite.
Document vaultLeases, condition reports, receipts, policies and correspondence stored against each property, findable in seconds when a dispute or your accountant asks.
EOFY tax pack + accountant shareOne click exports a categorised, ATO-ready pack (PDF + CSV), or give your accountant a read-only view so they stop billing hours to sort receipts.
Live tax positionCashflow and the negative-gearing tax estimate stay live all year, so you know where each property sits before EOFY, not after.

What Vestly does NOT do

Software carries the admin. It cannot knock on the door. Vestly does not:

  • Advertise your property or run open homes
  • Screen tenants or check references
  • Do in-person inspections or entry and exit condition reports
  • Organise or supervise tradespeople
  • Represent you at a state tribunal

If you self-manage, that work stays with you, or you pay for it per job. We would rather tell you that here than have you find out after signing up.

What it costs: a manager vs doing it yourself

Take a property renting for $550 a week as an example - that is $28,600 a year in rent. At the commonly quoted 5% to 9% management fee plus GST, the ongoing fee alone is roughly $1,600 to $2,800 a year. Add a letting fee of one to two weeks' rent ($550 to $1,100) in any year a new tenant is placed, plus whatever your agency charges for lease renewals and sundry admin.

Property manager, per year

  • Management fee (5-9% of rent + GST): roughly $1,600 to $2,800
  • Letting fee when a tenant is placed: about one to two weeks' rent
  • Lease renewal and admin fees: varies by agency

Self-manage with Vestly

  • Core tracker: free - no subscription, no card, any number of properties
  • Optional AI layer: AI Pro, $9.99/mo or $99/yr
  • Per-job outsourcing when you choose it (letting service, inspector)

The honest caveat: self-managing costs time, and your time is not free. The real comparison is not "fees vs nothing" - it is the annual fees plus the oversight you were doing anyway, against your own hours with software carrying the admin. For one or two well-behaved tenancies, that trade usually looks very good. Fee figures above were checked against the Australian sources listed at the bottom of this page.

Self-managing is legal in every state and territory, but the landlord obligations under your state's residential tenancies legislation land on you: lodging the bond with the state bond authority, giving the prescribed information at the start of a tenancy, minimum notice before entry, urgent-repair response times, smoke-alarm and minimum-standards compliance, and the rules for rent increases and ending a tenancy. Most of it is manageable - the trap is that every state is different and the rules change.

Rent increases are the sharpest example. The minimum notice and frequency rules differ across all 8 jurisdictions, and Victoria and Western Australia require prescribed forms:

StateMinimum noticeHow often
NSW60 daysOnce per 12 months
VIC90 daysOnce per 12 months (mandatory CAV form)
QLD60 daysOnce per 12 months
WA60 daysOnce per 12 months (mandatory Form 10)
SA60 daysOnce per 12 months
TAS60 clear daysOnce per 12 months
ACT56 daysNo statutory cap; above the prescribed CPI-based amount needs ACAT approval or tenant consent
NT30 daysOnce per 6 months

This is exactly the kind of rule software should carry: the notice generator in the toolkit above applies the current rules for your state and pre-fills the letter, and our state-by-state rent increase guide explains each jurisdiction in plain English. Rules change with state budgets and reforms - always confirm with your state tenancy authority before serving a notice, and get advice for anything contested.

When a property manager IS worth it

Sometimes paying the fee is the right call, and pretending otherwise would make everything else on this page less believable. A manager earns their percentage when you live a long way from the property (or overseas) and someone needs to physically be there; when you hold several properties and the recurring hours genuinely add up; when a tenancy has turned difficult and you want a professional buffer and tribunal experience between you and the tenant; or when you have honestly audited your appetite for the admin and it is zero. Good managers exist, and for those situations they are worth every dollar.

The point of self-managing with software is narrower: if your tenancy is stable and the thing you are paying for is mostly admin and a paper trail, you can run that yourself - and paying a percentage of your rent becomes a choice you make per situation, not a default you never re-examine.

Run your rental like a system, free

Add your property, tenancy and loan once, and Vestly keeps the rest straight: rent and arrears, lease and bond records, state-compliant rent-increase notices, the maintenance log, reminders, documents, your live tax position and the EOFY tax pack for your accountant. Free to track your portfolio - no subscription, no card. AI Pro is $9.99/mo or $99/yr, cancel anytime. GST included.

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Frequently asked questions

Is it legal to self-manage a rental property in Australia?

Yes. Every Australian state and territory lets an owner manage their own rental property - a licence is only required to manage property on behalf of someone else. When you self-manage you take on the landlord obligations in your state's residential tenancies legislation yourself: lodging the bond, giving proper notices, handling repairs and following the rent-increase rules. This page is general information, not legal advice.

How much does a property manager cost in Australia?

Management fees are commonly quoted between about 5% and 9% of the rent depending on the state, plus GST, and published fee guides put the national average around 7.5%. Most agencies also charge a letting fee of roughly one to two weeks' rent when they place a new tenant, and many add lease-renewal and other administration fees. On a property renting for $550 a week, a 5% to 9% fee plus GST works out to roughly $1,600 to $2,800 a year before letting fees. The sources for these figures are listed at the bottom of this page.

What does Vestly replace, and what does it not replace?

Vestly carries the admin and paper-trail side of managing a rental: rent tracking and arrears flags, lease and bond records, compliant rent-increase notices for all 8 states and territories, a maintenance and repairs log, reminders, a document vault and the EOFY tax pack. It does not advertise your property, screen tenants, do in-person inspections or entry and exit condition reports, organise tradespeople, or represent you at a tribunal. Those parts stay with you, or you outsource them per job.

Is Vestly free for self-managing landlords?

Yes. The core is free - properties, rent tracking and arrears, leases and bond records, the maintenance log, reminders, documents, your live tax position and the EOFY tax pack - with no subscription and no card, across any number of properties. The only paid part is the optional AI layer - AI Pro, $9.99/mo or $99/yr.

Does Vestly generate compliant rent-increase notices?

Yes. The notice generator applies each state and territory's rules - the minimum notice period (for example 90 days in Victoria, 60 days in New South Wales and Queensland, 30 days in the Northern Territory), the frequency limits, and the prescribed-form requirements in Victoria and Western Australia - and produces a print-ready letter pre-filled with your tenant and property details. Tenancy law changes, so always confirm the current rules with your state authority before serving a notice.

What legal obligations do I take on if I self-manage?

The recurring ones in every state: lodge the bond with the state bond authority within the required timeframe, give the tenant the prescribed information at the start of the tenancy, respect minimum notice periods before entering the property, respond to urgent repairs within the required timeframes, meet smoke-alarm and minimum-standards requirements, and follow the rules for rent increases and ending a tenancy. The detail differs under each state and territory's residential tenancies legislation - check your state authority, and get professional advice for anything contested.

When is a property manager actually worth paying for?

Honestly, in several situations: you live far from the property or overseas, you hold several properties and the hours add up, the tenancy is difficult or heading for a tribunal, or you simply do not want the difficult phone calls. A good manager also brings tenant-selection experience and tribunal familiarity that software does not. If any of those apply, a good agent can be worth every dollar - the point of self-managing with software is that paying for management becomes a choice, not a default.

Can Vestly find or screen tenants for me?

No. Vestly does not advertise your property, run opens or screen applicants. Most self-managers list on the major portals through a private-landlord listing service and do their own reference checks. Once your tenant is in place, Vestly tracks the tenancy: lease dates, bond, rent payments, arrears, maintenance and the paper trail.

Sources

Fee figures checked against these sources in July 2026. Individual agency fees vary - always get a written fee schedule when comparing.

This page is general information about self-managing a rental property in Australia. It is not legal, financial or tax advice, and it does not take account of your circumstances. Residential tenancy law differs in every state and territory and changes over time. Before serving notices, handling a bond or ending a tenancy, check the current rules with your state tenancy authority, and get professional advice for anything contested.